Expense Claim & Reimbursement System (Excel)

Expense claims usually arrive as a pile of crumpled bills and a WhatsApp photo. Accounts can't tell what's approved, employees don't know when they'll be paid, and policy limits are applied differently each time.

What it does

• Policy: categories with a limit per line (0 for actuals) and the amount above which a bill is required
• Claims: claim number, date, employee, department, category, details, amount, bill attached, approver, approved amount and paid date
• Checks: 'Over limit by ₹800' or 'Bill needed' on each line
• Status: Pending, Approved or Paid
• Claim Form: type a claim number for a printable form with all its lines and signature spaces
• Summary: claimed, approved, pending approval, approved but not paid, and spend by category

Clear for everyone

Employees see the rules, approvers see what they're signing, accounts sees what to pay.